Students Administration

Teacher cover administration

You coordinate the daily administration of cover for absent teachers, including unplanned, same-day, short-term and medium-term absences. You maintain accurate records of cover allocations and help ensure that cover duties are distributed fairly throughout the school year.

You also maintain contact with external flexible teachers or cover providers, coordinate their deployment, record the hours worked and check these records against invoices.

Communication about timetable changes

You ensure that parents and students receive timely and accurate information through Toddle about short-term timetable changes, including changes to lesson start or end times and cancelled lessons.

Special-leave requests

You manage the administrative process for student special-leave requests. This includes checking that requests are complete, coordinating with International School Delft Primary where necessary, facilitating an appropriate review and ensuring a timely response to families.

Student data administration

You maintain accurate and complete student records in Toddle. This includes checking and updating information such as:

• Home addresses;

• Parent and emergency contact details, including Dutch telephone numbers;

• Passport and identification documents;

• Other required student information.

You also support the annual transfer and rollover of student data between academic years.

Leadership Team support

You provide administrative and management-assistant support to the Leadership Team. Depending on operational needs, this may include:

• Supporting agenda management;

• Scheduling and coordinating meetings;

• Preparing meeting agendas and documentation;

• Recording or tracking decisions, actions and deadlines;

• Compiling administrative information;

• Drafting internal and external communications;

• Supporting the administrative preparation of meetings and school activities.

Recruitment administration

You support the administrative coordination of recruitment processes by:

• Managing the recruitment email inbox;

• Supporting recruitment administration in AFAS;

• Maintaining an overview of applications and administrative follow-up;

• Coordinating interview schedules;

• Preparing candidate correspondence, including invitations and rejections;

• Monitoring the completion of each step in the recruitment process;

• Preparing relevant information and overviews for the Management Team.

General administration & Reception backup

You provide backup for other administrative processes where necessary and feasible. You help maintain continuity during staff absences, busy periods and peaks in workload, working closely with colleagues in administration, reception, finance and operations. You act as a morning backup for the Receptionist during periods of absence and assist with essential reception duties where required.